10-01-2006, 11:22 AM
Here are some notes that I took at our Descendant?s meeting held at Kelley?s home, yesterday - Saturday September 30th 2006. As usual, if someone notices that I forgot to include some point (s) please let me know?.
Thanks Fergus
Meeting Notes ? September 30th 2006
Claude Bourguignon invited two very interesting guests to attend this meeting. Genevieve Mauffette & Bill Gagnon have a great deal of experience in producing various types of events similar to the Extravaganza that we are planning. They offered a wide range of advice and suggestions that we would likely want to consider. Bill also mentioned that we should consider producing various things like a recording of the event and/or Music CD?s that we could sell as a way to raise extra money. We will definitely stay in touch with Genevieve & Bill as we move along with our planning.
Ken Neil has agreed to check with the Oscar Peterson people to clarify the requirements that will allow us to sell Beer & Wine etc. at the event. It appears at this point that we will have to arrange for a, pre or post, cocktail type event and charge some kind of flat fee to attend. So if for example, after the event, we invited anyone that was interested to join us in another room and charged something like $ 15. or $ 20.00 to attend the event, then we could provide the beer or wine within the cost to attend. It does not seem that we are allowed to actually set up a bar and sell liquor on an individual basis.
Ken Neil has also started to set up the Playbill program for the event and to attract a few advertisers. So, it would seem that Ken (without realizing it) has now taken on the title of Advertising Manager! It was also agreed that any taxes charged on the advertising would be in addition to the advertising prices quoted on the web page.
Kelley O?Rourke has started to write the dialogue that we will use as the basis for the performance.
Pattie (O?Rourke ? Kelley?s sister) has agreed to work on the actual production. She has some Theatre training and she also intends to contact the Theatre departments at Concordia (and perhaps John Abbott College) to see if they have theatre students who would like to volunteer their time to work on this project.
I will contact Jeff Legault to see if we can set up one type of a Poster Advertising sheet that we can either print or send by e-mail to start advertising the event as soon as we can.
Our next meeting is scheduled for Saturday, October 21st at 10am.
Additional note to our fellow descendants;
In the next few weeks we will start an all-out advertising publicity campaign for our Event. Initially we will emphasize what a great Christmas gift these tickets would be...Of course, we do not have any idea how many people will actually purchase tickets to this event (our capacity is a little over 500 people). However we would really not want to event to sell out quickly - and then not have any tickets available for the descendants that want to attend. So, please reserve your tickets ASAP. It is simple to make a reservation from our main web page. It is not necessary that you pay for the tickets immediately ? but we do want to make sure that we have the reservations for you and your family in place. Even if you reserve for example 10 tickets for your family and friends, and then find that you cannot actually sell them, we could just take them back and try to sell them elsewhere...And, please do use the reservation form on the web page to reserve your tickets simply so it is easier for us to track the number of tickets that have been reserved...
And on another note, the advertising in our Playbill will likely be one of the best ways to raise funds for the Restoration Project. So if you know of any company of individual that might want to advertise in the Playbill, please let Ken know as soon as possible. By about December 15th, we will have to start the actual production and printing of this Brochure. Anyone interested can certainly also reserve their advertising space on the web page.
Of course, if you have any suggestions or comments, please let me know....
Take Care
Fergus
Thanks Fergus
Meeting Notes ? September 30th 2006
Claude Bourguignon invited two very interesting guests to attend this meeting. Genevieve Mauffette & Bill Gagnon have a great deal of experience in producing various types of events similar to the Extravaganza that we are planning. They offered a wide range of advice and suggestions that we would likely want to consider. Bill also mentioned that we should consider producing various things like a recording of the event and/or Music CD?s that we could sell as a way to raise extra money. We will definitely stay in touch with Genevieve & Bill as we move along with our planning.
Ken Neil has agreed to check with the Oscar Peterson people to clarify the requirements that will allow us to sell Beer & Wine etc. at the event. It appears at this point that we will have to arrange for a, pre or post, cocktail type event and charge some kind of flat fee to attend. So if for example, after the event, we invited anyone that was interested to join us in another room and charged something like $ 15. or $ 20.00 to attend the event, then we could provide the beer or wine within the cost to attend. It does not seem that we are allowed to actually set up a bar and sell liquor on an individual basis.
Ken Neil has also started to set up the Playbill program for the event and to attract a few advertisers. So, it would seem that Ken (without realizing it) has now taken on the title of Advertising Manager! It was also agreed that any taxes charged on the advertising would be in addition to the advertising prices quoted on the web page.
Kelley O?Rourke has started to write the dialogue that we will use as the basis for the performance.
Pattie (O?Rourke ? Kelley?s sister) has agreed to work on the actual production. She has some Theatre training and she also intends to contact the Theatre departments at Concordia (and perhaps John Abbott College) to see if they have theatre students who would like to volunteer their time to work on this project.
I will contact Jeff Legault to see if we can set up one type of a Poster Advertising sheet that we can either print or send by e-mail to start advertising the event as soon as we can.
Our next meeting is scheduled for Saturday, October 21st at 10am.
Additional note to our fellow descendants;
In the next few weeks we will start an all-out advertising publicity campaign for our Event. Initially we will emphasize what a great Christmas gift these tickets would be...Of course, we do not have any idea how many people will actually purchase tickets to this event (our capacity is a little over 500 people). However we would really not want to event to sell out quickly - and then not have any tickets available for the descendants that want to attend. So, please reserve your tickets ASAP. It is simple to make a reservation from our main web page. It is not necessary that you pay for the tickets immediately ? but we do want to make sure that we have the reservations for you and your family in place. Even if you reserve for example 10 tickets for your family and friends, and then find that you cannot actually sell them, we could just take them back and try to sell them elsewhere...And, please do use the reservation form on the web page to reserve your tickets simply so it is easier for us to track the number of tickets that have been reserved...
And on another note, the advertising in our Playbill will likely be one of the best ways to raise funds for the Restoration Project. So if you know of any company of individual that might want to advertise in the Playbill, please let Ken know as soon as possible. By about December 15th, we will have to start the actual production and printing of this Brochure. Anyone interested can certainly also reserve their advertising space on the web page.
Of course, if you have any suggestions or comments, please let me know....
Take Care
Fergus