Notes from Meeting & Reserve Now....

[Fergus_Keyes]

Here are some notes that I took at our Descendant?s meeting held at Kelley?s home, yesterday - Saturday September 30th 2006. As usual, if someone notices that I forgot to include some point (s) please let me know?.

Thanks Fergus

Meeting Notes ? September 30th 2006


Claude Bourguignon invited two very interesting guests to attend this meeting. Genevieve Mauffette & Bill Gagnon have a great deal of experience in producing various types of events similar to the Extravaganza that we are planning. They offered a wide range of advice and suggestions that we would likely want to consider. Bill also mentioned that we should consider producing various things like a recording of the event and/or Music CD?s that we could sell as a way to raise extra money. We will definitely stay in touch with Genevieve & Bill as we move along with our planning.

Ken Neil has agreed to check with the Oscar Peterson people to clarify the requirements that will allow us to sell Beer & Wine etc. at the event. It appears at this point that we will have to arrange for a, pre or post, cocktail type event and charge some kind of flat fee to attend. So if for example, after the event, we invited anyone that was interested to join us in another room and charged something like $ 15. or $ 20.00 to attend the event, then we could provide the beer or wine within the cost to attend. It does not seem that we are allowed to actually set up a bar and sell liquor on an individual basis.

Ken Neil has also started to set up the Playbill program for the event and to attract a few advertisers. So, it would seem that Ken (without realizing it) has now taken on the title of Advertising Manager! It was also agreed that any taxes charged on the advertising would be in addition to the advertising prices quoted on the web page.

Kelley O?Rourke has started to write the dialogue that we will use as the basis for the performance.

Pattie (O?Rourke ? Kelley?s sister) has agreed to work on the actual production. She has some Theatre training and she also intends to contact the Theatre departments at Concordia (and perhaps John Abbott College) to see if they have theatre students who would like to volunteer their time to work on this project.

I will contact Jeff Legault to see if we can set up one type of a Poster Advertising sheet that we can either print or send by e-mail to start advertising the event as soon as we can.
Our next meeting is scheduled for Saturday, October 21st at 10am.

Additional note to our fellow descendants;

In the next few weeks we will start an all-out advertising publicity campaign for our Event. Initially we will emphasize what a great Christmas gift these tickets would be...Of course, we do not have any idea how many people will actually purchase tickets to this event (our capacity is a little over 500 people). However we would really not want to event to sell out quickly - and then not have any tickets available for the descendants that want to attend. So, please reserve your tickets ASAP. It is simple to make a reservation from our main web page. It is not necessary that you pay for the tickets immediately ? but we do want to make sure that we have the reservations for you and your family in place. Even if you reserve for example 10 tickets for your family and friends, and then find that you cannot actually sell them, we could just take them back and try to sell them elsewhere...And, please do use the reservation form on the web page to reserve your tickets simply so it is easier for us to track the number of tickets that have been reserved...

And on another note, the advertising in our Playbill will likely be one of the best ways to raise funds for the Restoration Project. So if you know of any company of individual that might want to advertise in the Playbill, please let Ken know as soon as possible. By about December 15th, we will have to start the actual production and printing of this Brochure. Anyone interested can certainly also reserve their advertising space on the web page.

Of course, if you have any suggestions or comments, please let me know....

Take Care

Fergus

[Fergus_Keyes]

Here are some notes that I took at our Descendant?s meeting held at Kelley?s home, yesterday - Saturday September 30th 2006. As usual, if someone notices that I forgot to include some point (s) please let me know?.

Thanks Fergus

Meeting Notes ? September 30th 2006


Claude Bourguignon invited two very interesting guests to attend this meeting. Genevieve Mauffette & Bill Gagnon have a great deal of experience in producing various types of events similar to the Extravaganza that we are planning. They offered a wide range of advice and suggestions that we would likely want to consider. Bill also mentioned that we should consider producing various things like a recording of the event and/or Music CD?s that we could sell as a way to raise extra money. We will definitely stay in touch with Genevieve & Bill as we move along with our planning.

Ken Neil has agreed to check with the Oscar Peterson people to clarify the requirements that will allow us to sell Beer & Wine etc. at the event. It appears at this point that we will have to arrange for a, pre or post, cocktail type event and charge some kind of flat fee to attend. So if for example, after the event, we invited anyone that was interested to join us in another room and charged something like $ 15. or $ 20.00 to attend the event, then we could provide the beer or wine within the cost to attend. It does not seem that we are allowed to actually set up a bar and sell liquor on an individual basis.

Ken Neil has also started to set up the Playbill program for the event and to attract a few advertisers. So, it would seem that Ken (without realizing it) has now taken on the title of Advertising Manager! It was also agreed that any taxes charged on the advertising would be in addition to the advertising prices quoted on the web page.

Kelley O?Rourke has started to write the dialogue that we will use as the basis for the performance.

Pattie (O?Rourke ? Kelley?s sister) has agreed to work on the actual production. She has some Theatre training and she also intends to contact the Theatre departments at Concordia (and perhaps John Abbott College) to see if they have theatre students who would like to volunteer their time to work on this project.

I will contact Jeff Legault to see if we can set up one type of a Poster Advertising sheet that we can either print or send by e-mail to start advertising the event as soon as we can.
Our next meeting is scheduled for Saturday, October 21st at 10am.

Additional note to our fellow descendants;

In the next few weeks we will start an all-out advertising publicity campaign for our Event. Initially we will emphasize what a great Christmas gift these tickets would be...Of course, we do not have any idea how many people will actually purchase tickets to this event (our capacity is a little over 500 people). However we would really not want to event to sell out quickly - and then not have any tickets available for the descendants that want to attend. So, please reserve your tickets ASAP. It is simple to make a reservation from our main web page. It is not necessary that you pay for the tickets immediately ? but we do want to make sure that we have the reservations for you and your family in place. Even if you reserve for example 10 tickets for your family and friends, and then find that you cannot actually sell them, we could just take them back and try to sell them elsewhere...And, please do use the reservation form on the web page to reserve your tickets simply so it is easier for us to track the number of tickets that have been reserved...

And on another note, the advertising in our Playbill will likely be one of the best ways to raise funds for the Restoration Project. So if you know of any company of individual that might want to advertise in the Playbill, please let Ken know as soon as possible. By about December 15th, we will have to start the actual production and printing of this Brochure. Anyone interested can certainly also reserve their advertising space on the web page.

Of course, if you have any suggestions or comments, please let me know....

Take Care

Fergus

[Fergus_Keyes]

For people not on our direct e-mail list, here are some notes from yesterday's meeting held on Saturday, October 21 2006....

Here are some notes from our St. Columban event meeting from yesterday, Saturday, October 21st 2006.

1.      We agreed on one name for the event to use on all promotion & printed material as follows:

     ?Remembering St. Columban ? an Irish Journey?
      ? And in French?.
     ? Se souvenir de Saint-Colomban, Un voyage irlandais ?

2.      We also agreed that the production will be to some extent, bilingual ?English & ? ? French?

3.      Fergus & Claude will share the function of Master of Ceremonies / Introduction

4.      The format for the production will be as outlined by Peter Gossage with Peter, Kelley (and I would suspect Michael Kenneally) all contributing to the text.

5.      We will ask Jeff to modify the Flyer(s) to include Peter?s title; the co-master of ceremonies changes; and mention again that it will be bilingual. Once these changes are complete, Anne will see if she can translate the flyer(s) to French.

6.      Ken will arrange with the Oscar Peterson centre to print the actual tickets and Kelley will keep the tickets and arrange for distribution to the individual purchasers and/or descendants that want a number of tickets to sell.

7.      Fergus will start the Public marketing campaign in the next week or so and will attempt to find some advertisers/sponsors for the event. Ken is working on the preparation of the actual publication of the Play Bill.

8.      Kelley is asking any of the descendants and friends of St. Columban to send her any copies of letters; postcards or any other photos or documents that will put a ?human Face? on the production. She hopes to be able to incorporate some of these letters etc. into the production.

9.      Claude will check of the cost to build or rent the ?elastic? entrance. This item was suggested at our last meeting and is a little hard to explain in writing. It involves a large square box that then in covered in big elastic bands. The images are then projected onto these elastic bands and the performers can enter the stage via this unit. What it does is make it seem like the artists are actually coming out of the image that is being projected ? hope that makes sense!

10.      We have also decided to look into a post production wine and cheese event. As mentioned we cannot actually sell wine and beer but we can charge for example $ 15.00 to attend this event and meet the producers and artists and include free wine and cheese in the event. Ken is investigating this possibility. It would involve people purchasing additional tickets to attend this event immediately after the show.

11.      It also suggested that Peter Gossage will attend the next meeting and if possible perhaps Michael and the Bernadette might also be able to attend ? it is scheduled for Saturday. November 4th at Kelley?s

12.       Claude?s niece along with a young lady from Concordia University will start making a video of our meetings, project etc. in the hope of being able to produce a CD of the event that we might be able to sell on the site.

13.      We still need an idea of the costs for the artists ? the band; dancers and signers (if we decide to use a singer(s) for the event.)

14.      Pattie reported that the John Abbott college drama department has agreed to help in anyway they can - including perhaps providing us with a Production Co-Coordinator or young actors, if needed.

15.      Kelley also is considering using some period costumes in the production ? if again if it is possible to arrange.


So the project moves along. Anyone that attended the meeting and notices something that I missed please let me know. Otherwise, let?s hope all the descendants and friends of this project can help to promote the ticket sales and, of course, find any advertisers or sponsors that you can for the event.

Next meeting as mentioned is on Saturday, November 4th 2006

Take Care everyone

Fergus Keyes



     

[Fergus_Keyes]

For people not on our direct e-mail list, here are some notes from yesterday's meeting held on Saturday, October 21 2006....

Here are some notes from our St. Columban event meeting from yesterday, Saturday, October 21st 2006.

1.      We agreed on one name for the event to use on all promotion & printed material as follows:

     ?Remembering St. Columban ? an Irish Journey?
      ? And in French?.
     ? Se souvenir de Saint-Colomban, Un voyage irlandais ?

2.      We also agreed that the production will be to some extent, bilingual ?English & ? ? French?

3.      Fergus & Claude will share the function of Master of Ceremonies / Introduction

4.      The format for the production will be as outlined by Peter Gossage with Peter, Kelley (and I would suspect Michael Kenneally) all contributing to the text.

5.      We will ask Jeff to modify the Flyer(s) to include Peter?s title; the co-master of ceremonies changes; and mention again that it will be bilingual. Once these changes are complete, Anne will see if she can translate the flyer(s) to French.

6.      Ken will arrange with the Oscar Peterson centre to print the actual tickets and Kelley will keep the tickets and arrange for distribution to the individual purchasers and/or descendants that want a number of tickets to sell.

7.      Fergus will start the Public marketing campaign in the next week or so and will attempt to find some advertisers/sponsors for the event. Ken is working on the preparation of the actual publication of the Play Bill.

8.      Kelley is asking any of the descendants and friends of St. Columban to send her any copies of letters; postcards or any other photos or documents that will put a ?human Face? on the production. She hopes to be able to incorporate some of these letters etc. into the production.

9.      Claude will check of the cost to build or rent the ?elastic? entrance. This item was suggested at our last meeting and is a little hard to explain in writing. It involves a large square box that then in covered in big elastic bands. The images are then projected onto these elastic bands and the performers can enter the stage via this unit. What it does is make it seem like the artists are actually coming out of the image that is being projected ? hope that makes sense!

10.      We have also decided to look into a post production wine and cheese event. As mentioned we cannot actually sell wine and beer but we can charge for example $ 15.00 to attend this event and meet the producers and artists and include free wine and cheese in the event. Ken is investigating this possibility. It would involve people purchasing additional tickets to attend this event immediately after the show.

11.      It also suggested that Peter Gossage will attend the next meeting and if possible perhaps Michael and the Bernadette might also be able to attend ? it is scheduled for Saturday. November 4th at Kelley?s

12.       Claude?s niece along with a young lady from Concordia University will start making a video of our meetings, project etc. in the hope of being able to produce a CD of the event that we might be able to sell on the site.

13.      We still need an idea of the costs for the artists ? the band; dancers and signers (if we decide to use a singer(s) for the event.)

14.      Pattie reported that the John Abbott college drama department has agreed to help in anyway they can - including perhaps providing us with a Production Co-Coordinator or young actors, if needed.

15.      Kelley also is considering using some period costumes in the production ? if again if it is possible to arrange.


So the project moves along. Anyone that attended the meeting and notices something that I missed please let me know. Otherwise, let?s hope all the descendants and friends of this project can help to promote the ticket sales and, of course, find any advertisers or sponsors that you can for the event.

Next meeting as mentioned is on Saturday, November 4th 2006

Take Care everyone

Fergus Keyes